Vestry

2011 Vestry Members:

Dave Betz (Sr. Warden), Marty and Sarah (Jr. Wardens), Jack Frieden (Treasurer), Dave Jentz (2010-2013), Diane Haywood (2010-2013), Betty Jo Boyer(2011-2014), Jeanne Dams (2009-2012), Angelo Pascucci (2011-2012), Jon Lendel (2010-2013), and Julia Philip (2009-2012).

Read about our vestry members here.

Vestry member? Click here.

St. Paul's Endowment Fund Information

Vestry Notes

  • August 08
  • September 08
  • October 08
  • November 08
  • December 08
  • January 09
  • Feb 09
  • March 09
  • April 09
  • May 09
  • June 09
  • Aug 09
  • Sept 09
  • Oct 09
  • Nov 09
  • March 10
  • April 10
  • May 10
  • July/Aug 10
  • March 2011
  • Nov 11
  • Dec '11
Vestry Notes, August 2008

The Vestry met on Thursday, August 14th. Ted Mullett, of the Audit Committee, presented the 2007 Audit to the Vestry. He commended the work of Gina Myers, Chris Cannoot, Sharon Katona, and Jack Frieden for their work in the various financial responsibilities in the parish. It was noted that there was good participation at the recent parish work day. The Vestry looks forward to its first meeting with Mother Susan on Thursday, September 11th.

The Bottom Line
Year-to-date through July 2008

Total Income:              $   93.492.00
   (Pledges):                 $   72,992.00
Total Expenditures:     $   79,776.00
   (Outreach):               $     6,109.00
Bottom Line:               $   16,716.00

Payment of pledges always gets behind during the summer months, due to vacations, et cetera. Please make sure that your contributions are up-to-date.

Vestry Notes, September 2008

The Vestry met on Thursday, September 11th. This was the first meeting at which Mother Susan presided. A number of items were discussed, including refurbishing the sign on the front of the building while a long term plan for a sign more visible from the street is considered.

The Bottom Line
Year-to-date through August 2008

Total Income: $ 106,736.00

(Pledges): $ 84,294.00

Total Expenditures: $ 86,516.00

(Outreach): $ 6,109.00

Bottom Line: $ 20,220.00

Please make sure that your contributions are up-to-date.

Vestry Notes, October 2008

The Vestry met on Thursday, November 9th. Mother Susan reported on her first full month in the parish. The financial statements were reviewed. The Consecration Sunday stewardship program was discussed and approved. Plans for the workday and the reconstituted Building and Grounds Committee were discussed. Please remember that minutes are reviewed and approved at the subsequent month’s meeting and then are available on the parish website or upon request.

The Bottom Line

Year-to-date through September 2008

Total Income: $ 118,904.00
(Pledges): $ 94,314.00
Total Expenditures: $ 100,537.00
(Outreach): $ 7,743.00
Bottom Line: $ 18,368.00

Vestry Notes, November 2008

The Vestry met on Thursday, November 13th. They reviewed the parish’s finances and investments. The budgeting process for 2009 will begin soon. The Junior Warden, Sara Wolfe, presented a list of projects from the Buildings and Grounds Committee. Those interested in working on a project or suggesting one should contact Sara. Preparations for Consecration Sunday were reviewed. The Rev. Canon SuzeAnne Silla made a presentation to the vestry in advance of her sermon on Consecration Sunday about achieving a critical mass of persons of an apostolic faith at the core of a parish. The Vestry will meet next on Thursday, December 11th. As always, minutes are reviewed and approved at the subsequent month’s meeting and then are available on the parish website or upon request.

The Bottom Line
Year-to-date through October 2008

Total Income:              $ 133,575.00
   (Pledges):                 $ 106,252.00
Total Expenditures:     $ 119,218.00
   (Outreach):               $     9,369.00
Bottom Line:               $   14,357.00

 

Vestry Notes, December 2008

The Vestry met on the 11th of December. A majority of the agenda was to prepare a preliminary budget for 2009. The Vestry will continue to refine this at its January meeting and will present it at the Annual Meeting. Mother Susan also reported on her recent work, including a collaborative ministry meeting with the other parishes in the South Bend area.

The Bottom Line
Year-to-date through November 2009

Total Income:              $ 149,846.00
   (Pledges):                 $ 120,061.00
Total Expenditures:     $ 134,091.00
   (Outreach):               $   10,573.00
Bottom Line:               $   15,755.00

 

Vestry Notes January 2009

The Vestry met on Thursday, January 8th. The Vestry passed a balanced budget to present to the annual meeting. Mother Susan reported on her work about the parish and noted that committees will be formed soon to address planning in the areas of Outreach, Adult Formation, and Worship & Liturgy. The Vestry will meet next on February 12th.

The Bottom Line

Year-to-date through December 2009

Total Income: $ 164,370.00
(Pledges): $ 128,472.00
Total Expenditures: $ 150,708.00
(Outreach): $ 11,159.00
Bottom Line: $ 13,662.00

The year-end numbers will be confirmed by the treasurer at the Annual Meeting.

Vestry Notes February 2009

The Vestry met on Thursday, February 12th. The main focus of the meeting was for the new members to get to know each other and start working together as a body. Several topics were discussed, including a new parish sign, parking procedures, joint ministry opportunities with area churches, and expanded outreach to those in need. The Vestry will next meet on Thursday, March 12th and will have a retreat on Friday, March 20th and Saturday, March 21st. Please pray for the Vestry, that they may discern and carry out the work that the Lord has given them to do this year.

Vestry Notes March 2009

The Vestry met on Thursday, March 12th. Mother Susan and the wardens gave their reports. The success of the Lenten Book Study was discussed. The Vestry endorsed our seminarian, Greg Wilde, for candidacy to the priesthood, which is the next step in the ordination process. They also discussed the recent collaborative ministry meeting among the area Episcopal parishes and received a report from the first Outreach Committee meeting. Pastoral care groups were assigned. In these groups, each Vestry member has particular members of the congregation assigned to contact in case of an emergency or to check-in with from time to time. Additional planning was done for the Vestry retreat.

The retreat was then held on Friday the 20th and Saturday the 21st at the home of Lisette Bolduc and Peter VanInwagen. This year’s retreat was deliberately designed as less of a business meeting and more of a time for spiritual reflection and Vestry bonding. Meditations and study were led by Mother Susan and the wardens around the theme of “Bursting Forth”—an image of the blossoming of the life of our parish. The Vestry meditated and discussed several of the “agricultural” parables of Jesus—The Mustard Seed, The Sower and the Soils, and The Wheat and the Weeds. Jon Adamson led a meditation and discussion on the parish mission statement. Lisette Bolduc led a meditation on fear and our response to it. The weekend retreat was very rewarding for all.

Due to Holy Week, the Vestry meeting in April will be moved to Thursday, April 16th.

With What Conviction do you Face the Future

The following was shared by Janine O’Keefe at the recent Vestry Retreat…a wonderful affirmation that encourages us to face the future with faith, not fear:
Activating Faith Instead of Fear

We have many opportunities each day to worry and live in fear, from being worried about the economy and our health to our family and children, the list could go on and on! But did you know faith and fear have something in common? They both ask us to believe something is going to happen that we cannot see. Fear says, “Business is slow. You’re going to go under.” But faith says, “Your best days are still out in front of you.” When we give in to thoughts of fear, our perspective becomes distorted. Fear is like a fog. It makes things look worse than what they really are. It might look intimidating, but there is nothing really to it, just a bunch of vapors that can fit in a small glass.

Use your energy to believe and not worry. Our God is all-powerful. He has brought you through in the past, and He is going to bring you through in the future. Surround yourself with people of faith who will speak victory into your life. If you’ll be disciplined in your thought life and learn to choose faith instead of fear, you’re going to be filled with a constant peace and confidence. You were created for a life of victory, not to have you enthusiasm and joy stolen by fear. Choose to walk in faith today. Remember, it takes the same amount of energy to worry as it does to have faith. So switch your gears to having faith and trusting God. God works everything out for good and to your advantage!

Vestry Notes April 2009
Vestry Notes May 2009

The Vestry met on May 14th. They had a very productive meeting and discussed several items related to the maintenance of our physical plant and long-term planning about the same. Topics included, but were not limited to, parking, fire safety, and signage. They also discussed parish finances to date and reviewed the numerous events going on in the parish during June. The Vestry will next meet on June 11th. Among the items on the agenda is the annual report from the auditor.

The Bottom Line

Year-to-date through April 2009


Total Income: $ 61,010.00

(Pledges): $ 53,459.00

Total Expenditures: $ 62,537.00

(Outreach): $ 2,013.00

Bottom Line: $ - 1,527.00

Vestry Notes June 2009

The Vestry met on Thursday, June 11th. The bulk of the agenda dealt with the results of the annual audit, which showed the parish to be in sound financial order. The Vestry will not meet again until August.

The Bottom Line
Year-to-date through May 2009

Total Income: $ 77,627.00

(Pledges): $ 67,437.00

Total Expenditures: $ 77,481.00

(Outreach): $ 2,048.00

Bottom Line: $ 146.00

Vestry Notes August 2009

The Vestry met on Wednesday, August 19th. Bishop Little visited the meeting to listen to and speak with members about the successes and challenges of life in our parish. As usual, the finances were reviewed. An Endowment Committee was officially created, including Dave Collier, Bill Whitman, and Jude Keltner as members with the Rector and Senior Warden serving in an ex-officio capacity. Bill Bissell will serve the committee as a consultant. It was also decided to accept a bid to renovate our sign on the front of the building. The Vestry will meet next on Thursday, September 10th.

The Bottom Line
Year-to-date through July 2009

Total Income: $ 102,858.00

(Pledges): $ 90,803.00

Total Expenditures: $ 106,815.00

(Outreach): $ 3,043.00

Bottom Line: - $ 3,957.00

Payment of pledges are apt to get behind during the summer months, due to vacations, et cetera. Please make sure that your contributions are up-to-date.

Vestry Notes, September 2009

The Vestry met on Thursday, September 10th. Mother Susan gave a report on both Adult Education and on the newly formed Homework Help Night. The financial statements were reviewed as summarized below. The Vestry voted to accept Janine O’Keefe’s resignation as her new work schedule prevents her from being present from meetings. The Vestry thanks Janine for her faithful service to our parish! The next meeting with be on Thursday, October 8th.

The Bottom Line
Year-to-date through August 2009

Total Income: $ 102,858.00

(Pledges): $ 90,803.00

Total Expenditures: $ 106,815.00

(Outreach): $ 3,043.00

Bottom Line: ($ 3,957.00)

Vestry Notes October 2009

The Vestry met on Thursday, October 8th. They talked with Hal Culbertson of the Cathedral of St. James who will be our speaker for Consecration Sunday this year. They approved repaving and repair for the parking lot. As usual, the reviewed the parish’s financial statements. The next meeting will be on Thursday, November 12th. The focus of the meeting will be a mutual review of our ministry together as priest and parish since Mother Susan’s arrival in 2008.

The Bottom Line
Year-to-date through September 2009

Total Income: $ 131,864.00

(Pledges): $ 117,655.00

Total Expenditures: $ 134,261.00

(Outreach): $ 4,241.00

Bottom Line: ($ 2,397.00)

Vestry Notes November 2009

The Vestry met on Thursday, November 12th. They reviewed the parish’s finances as usual. The budgeting process for 2010 will begin soon. They also discussed preparations for Consecration Sunday. Additionally, they are in the process of reviewing goals for the parish that were set at Mother Susan’s call last fall and will be discussing these in the months ahead. The next meeting is on Thursday, December 10th.

The Bottom Line
Year-to-date through October 2009

Total Income: $ 145,639.00

(Pledges): $ 130,290.00

Total Expenditures: $ 150,574.00

(Outreach): $ 4,551.00

Bottom Line: ($ 4,935.00)


St. Paul’s vestry met on March 11. Discussions: New faces in the pews, clergy rotation, an air draft problem setting off alarms, the Parents’ Meeting, new bank accounts for the Scrip program and the Endowment Fund. Decisions: Agreed to allow a parishioner’s relative to hold a bridal shower at St. Paul’s; agreed to dissolve the Men’s Club account since there is no chairman, the funds to go into the general account; formally endorsed the ordination of Greg Wilde; and approved the use of our parking lot for a fund-raiser for a project developed by Shelly Aston (a mobile root-beer float machine for the children’s unit at Memorial Hospital).

Financial report:
Total Income: $13,777 (YTD: $32,848)
Pledges: $12,593 (YTD: $30,733)
Expenses: $13,308 (YTD: $28,409)
Outreach: $290 (YTD: $381)
Bottom Line: $469 (YTD: $4,439)

The vestry also met in retreat on March 6. The main business of the day was a a conflict resolution exercise. As it turned out, conflicts were easily resolved and they all went home still friends—not by any means always the case with vestries.

The Vestry met on April 15. They: (1) discussed congregational development projects and reviewed the Critical Mass Model, a tool for developing congregational involvement in the life of the parish; (2) heard reports on the scrip program (going well) and Adult Formation, (3) discussed the new Help With Love program (see last month’s Epistle) and the need for outreach efforts to local colleges and universities, (4) discussed our physical needs, including a Youth Room, repairs to or replacement of the ice maker, and the need for better record-keeping, especially baptismal records, and (5) heard the treasurer’s report, summarized here:

March Year-to-date Total income $13,195 $46,039 Total expenses 14,236 42,644 Bottom line ($1,041) $ 3,395

Note that several significant pledges were paid up front for the whole year, so the positive YTD balance may not reflect our real financial situation.

Pledging units up-to-date 21 Overpaid 21 Underpaid 17

The complete treasurer’s report and full Vestry minutes are always available in the church office for your perusal.

Vestry Notes May 2010

The Vestry met on May 20. They: (1) discussed the scrip program, very successful so far, and decided to try to have Meijer scrip on hand as well as Martin’s; (2) discussed the new use of what has been the youth room and will now be the choir room. The vestry will explore buying a keyboard for practice use; (3) heard a report concerning the sound system, which we are having an expert clean up; he will also train us how to use it properly. We may be able to record sermons and set up closed-circuit TV for a “cry room”; (4) heard a report from Mother Susan on her recent activities: increased lay ministry participation has freed her up for with Help with Love, Camp New Happenings, and many other outreach efforts; (5) heard a report on the progress toward establishing campus ministries for local colleges and universities.

Budget report: April Year-to-date Total income $14,641 $60,677 Total expenses 16,173 58,783

Bottom line (-$1,532) $ 1,894

The complete treasurer’s report and full Vestry minutes are always available in the church office for your perusal.

Our August Vestry meeting was a brief one—we met at Mother Susan’s house, and were eager to get to our potluck dinner! The main topic was the junior warden’s report about ceiling repairs and other maintenance matters (see page 4 for details). Lisette mentioned also that she is working on an alarm system to make the Youth Room door more secure, and our children safer.

Budget report: June Year-to-date Total income $11,834 $102,223 Total expenses 14,758 102,100

Bottom line (-$2,924) $ 123

The complete treasurer’s report and full Vestry minutes are always available in the church office for your perusal.

The Vestry met on March 10 and made the following announcements and decisions (in addition to those mentioned elsewhere in this newsletter): Sharon Katona will be our new treasurer upon Jack Frieden’s retirement from the position. Dave Betz proposed a service of thanksgiving for the many ways in which St. Paul’s is blessed. Sara Wolfe reported that extermination services will proceed, that the shed will be offered for sale on Craigslist, that various maintenance problems have been addressed, and that she continues to work on problems with the security system. A spring clean-up day was set for May 14 from 9-2, with a plan to attract children, as well. Looking ahead, we will need to set up a schedule of volunteers to weed the Memorial Garden. We will have a dinner soon to welcome our new families in the parish. Angie Hambling has been licensed as a lay preacher. Jen Fulton’s discernment process continues to move along, and she will probably become a postulant this summer.
Although we have moved to a quarterly reporting of financial data, the preliminary figures are encouraging. Pledge income is coming in exactly as promised, and expenses are roughly as budgeted. We are in good shape.
Full Vestry minutes are always available in the church office for your perusal.

The vestry met on October 13 and made the following decisions:

Have the trees on the property trimmed;

Repair or replace the refrigerator (Note: it was later determined that repair was the satisfactory solution.);

Buy new furniture for the Lower Room.

The following matters were discussed:

plans for hiring a sexton,

furnace repairs (a blocked vent);

on-going maintenance of heating/cooling system,

possible changes to the music program.

It was reported that we earned around $550 from the rummage sale, that scrip sales are running around normal, and that we are in good shape financially.

Full vestry minutes and financial reports are always available in the church office.

Round and About the Vestry
The Vestry met on December 8 and made the following reports/took the following actions:
• Discussed using a different scrip system, allowing parishioners to order directly on-line.
More research is needed.
• The light for the organ foot-pedals needs to be repaired.
• As no applicants for the sexton position have come forward, we may hire a cleaning service.
• Refrigerator repairs are nearly completed.
• We are working on installing speakers in the undercroft and possibly in the kitchen, for the
benefit of parents who need to take their children out during a service.
• The 175th Anniversary Committee met and decided on at least three events during 2012: the
celebration on January 25 (see calendar, page 2), a parish picnic in the summer, and a major
celebration in the fall.
• We will investigate further security for Carole when she is alone in the office.
Full Vestry minutes and financial statements are always available in the office.
The Vestry minutes are available to read anytime following the next month's meeting. Please email Brad if you would like a copy.