WHEREAS, Christian stewardship involves the faithful management of all the gifts God has given to humankind – time, talents, the created world and money, including accumulated, inherited and appreciated assets; and
WHEREAS, Christians can give to the work of the Church through a variety of gift vehicles, in addition to cash and securities, including bequests in wills, charitable remainder trusts and other life income gifts, other trusts, life insurance policies, real estate, securities and other property; and
WHEREAS, it is the desire of this parish to encourage,
receive and administer these gifts in a manner faithful to the loyalty and
devotion to God expressed by the donors, and in accord with the canons of the
Episcopal Church and the
THEREFORE BE IT RESOLVED, that this parish, through action of its Vestry, establishes a new and separate fund to be known as THE ENDOWMENT FUND (hereafter called the “FUND”) OF ST. PAUL’S EPISCOPAL CHURCH, 616 LINCOLN WAY EAST, MISHAWAKA, IN 46544 referred to as “PARISH”);
BE IT FURTHER RESOLVED, that the purpose of this FUND is to enable PARISH to more completely fulfill its mission by developing its ministries beyond what is possible through its annual operating funds, and therefore that distributions from the fund shall be limited to (i) capital needs of Parish (ii) outreach ministries and grants (iii) seed money for new ministries and special one-time projects and (iv) such other purposes as are specifically designated by donors to Parish whose gifts are included in the FUND;
BE IT FURTHER RESOLVED, that distributions from the FUND shall not be made to the operating budget of Parish;
BE IT FURTHER RESOLVED, that the ENDOWMENT FUND BOARD (hereafter called the “BOARD”) shall be the custodian of the FUND;
BE IT FURTHER RESOLVED, that the following PLAN OF OPERATION sets forth the administration and management of the FUND:
1. The Endowment Board
The BOARD shall consist of three members, all of whom shall
be members in good standing of
The ENDOWMENT BOARD shall meet at least quarterly, or more frequently as deemed by it in the best interest of the FUND.
A quorum shall consist of three (3) members. The affirmative vote of three (3) members shall be necessary to carry any motion or resolution.
The BOARD shall elect from its membership a Chairperson and a Secretary. The Chairperson, or member designated by the Chairperson, shall preside at all BOARD meetings.
The Secretary shall maintain complete and accurate minutes of all meetings of the BOARD and supply a copy thereof to each member of the BOARD. Each member shall keep a complete set of minutes to be delivered to his or her successor. The Secretary shall also supply a copy of the minutes to the Vestry in a timely manner.
The Treasurer of the Parish shall maintain complete and accurate books of account for the FUND. At the discretion of the Vestry, the books may be audited annually by a certified public accountant or other qualified person. Such person shall not be a member of the BOARD.
The BOARD shall report on a quarterly basis to the Vestry and, at each annual meeting of the congregation, shall render a full and complete account of the administration of the FUND during the preceding year.
The BOARD, at the expense of the FUND, may provide for such professional counseling on investments or legal matters as it deems to be in the best interests of the FUND.
Members of the ENDOWMENT BOARD shall be liable for any acts or omissions committed by them (including losses which may be incurred upon the investments of the assets of the FUND) only to the extent that such acts or omissions were not in good faith or involved intentional misconduct. Each member shall be liable only for his/her own intentional misconduct or for his/her own acts or omissions not in good faith, and shall not be liable for the acts or omissions of any other members. No member shall engage in any self dealing or transactions with the FUND in which the member has direct or indirect financial interest and shall at all times refrain from any conduct in which his personal interests would conflict with the interest of the FUND.
All assets are to be held in the name of THE ENDOWMENT FUND OF ST. PAUL’S EPISCOPAL CHURCH. Actions to hold, sell, exchange, rent, lease, transfer, convert, invest, reinvest, and in all other respects to manage and control the assets of the FUND, including stocks, bonds, debentures, mortgages, notes, warrants of other securities, as in their judgment and discretion they deem wise and prudent, are to be made by a delegated member of the BOARD.
2. Acceptance of gifts to the Endowment Fund
The BOARD will establish a gift review process through which the decision is made whether a gift shall be accepted. If a gift of property other than cash or publicly traded securities is offered the Parish, there will be conducted a careful review to determine whether the best interests of the congregation are served by accepting or rejecting the gift. Guidelines for conducting such a review shall be incorporated in the Gift Review Policy.
3. Distributions from the Endowment Fund
It is the intent of this resolution that the FUND shall be managed as a true endowment employing the restriction that the principal shall not be invaded; however, distributions from the FUND shall be made utilizing a Total Return Policy that incorporates a designated percentage of the corpus that will be available for expenditure annually. The BOARD shall formulate a policy defining the spending rules and protocols, with the approval of the Vestry, that will provide for the withdrawal and use of funds consistent with the stated purposes of the FUND as defined in the first section of this resolution.
No portion of the principal amount of the FUND shall be “borrowed”, including any “temporary usage” for other parish needs.
4. Amendment of these resolutions
Any amendment to these Resolutions shall be adopted by a vote of at least two-thirds (2/3) of the membership of the Vestry at a regularly scheduled meeting or at a special meeting called specifically for the purpose of amending these Resolutions.
5. Disposition or transfer of FUND
In the event PARISH ceases to exist, whether through merger, dissolution or some other event, disposition or transfer of the FUND shall be at the discretion of the Vestry in conformity with the approved congregational constitution and with consultation with the Bishop of the Diocese of NORTHERN INDIANA. Consultation with the Episcopal Church Foundation may be desirable for continuation of ENDOWMENT FUND obligations.
The foregoing Resolutions are hereby ADOPTED by the Vestry this ____ day of _____________, 2008.